Glossaries

A glossary is a curated list of words and phrases that matter to your product, each with a definition and, where needed, an approved translation. Brand names, industry terms, and words with more than one meaning are the usual candidates. With a glossary in place, translators and AI Translation know exactly how to handle those terms, so your translations stay consistent and the guesswork disappears.

Whenever a glossary term appears in the source text, the editor highlights it and shows how it should be translated:

Everyone working on a project can browse its full glossary from the Translations page. Adding and editing terms is reserved for the organization owner and admins.

Setting up a glossary

Glossaries belong to your organization, so one glossary can serve several projects. The organization owner and admins create and manage them from the Glossaries section of the organization menu.

Each project then picks the glossary it uses. The project owner and project admins select it on the project's Settings page.

When several projects rely on the same terminology, point them all at one shared glossary and maintain the terms in a single place. Shared glossaries are available on the Gold plan.

Managing glossary terms

For each term you decide whether it gets a translation per language or stays identical in every language, which is typical for brand and product names.

You can also mark a term as case-sensitive so translators keep its exact capitalization. “PNG”, for example, should never become “png”.

Importing and exporting a glossary

The organization owner and admins can export a glossary to CSV or import terms from one using the Export and Import buttons on the Glossaries page. This is the quickest way to bring an existing terminology list into Localizely.

A CSV file must follow these rules to import correctly:

Here is an example of a valid .csv file:

Importing updates any existing terms that match the file. Languages that are missing or left empty in the file are not touched, so a partial import never erases translations you already have.